How to Request a Quotation (and Actually Get an Accurate One)

How to Request a Quotation (and Actually Get an Accurate One)

1. Why Quote Requests Get Ignored

Factories get dozens of vague messages like:
🚫 “Can you make a hoodie?”
🚫 “How much is a shirt?”

These don’t provide enough detail to calculate cost — so they often get ignored or delayed.


2. What to Include in a Quotation Request

Info to Include Description
Product Type T-shirt, hoodie, jogger, etc.
Quantity Total units per style (and per size/color if known)
Fabric Type, weight (e.g. 100% cotton, 260gsm)
Colorways How many? Dyed or printed?
Artwork Printing or embroidery? File format?
Label & Packaging Neck label, hangtag, folding, polybag?
Reference photo If no tech pack, send a similar image
Timeline When you need sample and final delivery
Shipping location Needed for freight estimate

At HEM APPAREL, we can give a quote within 24–48h when full details are provided.


3. Sample Quotation Email (Template)

Hi HEM Team,
We’re looking to produce a custom hoodie with the specs below:
- 100% cotton fleece, 360gsm
- 3 colorways (black, grey, forest green)
- Quantity: 600 pcs total
- Sizes: S–XXL (size breakdown available)
- Front embroidery + woven label at hem
- Hangtag + folded in polybag
- Shipping to Los Angeles, CA
- Need samples by June, bulk by August Reference image attached.
Please let us know the estimated quote and lead time. Thanks!

4. Why Accuracy Helps Both Sides

When you provide clear details:

  • You get pricing faster

  • You avoid surprise costs later

  • Factory can assess feasibility sooner

  • It shows you're serious — so you're prioritized


🔚 Conclusion

A good quotation request is short, specific, and respectful of the manufacturer’s process. It’s the first step to a smooth partnership — and saves everyone time.

HEM APPAREL – Your trusted manufacturing partner for high-quality custom apparel, made in Vietnam

Leave a comment

This site is protected by hCaptcha and the hCaptcha Privacy Policy and Terms of Service apply.

Build your brand ? Discover our Solutions.

  • OEM & Private Label Manufacturing

    We help fashion brands turn their ideas into reality:

    • Tech pack & sample development
    • Cut & sew manufacturing
    • Custom trims, labels, packaging
    • Quality control & logistics support

      MOQ: 100 PCS Style / Color
    How to start
  • Wholesale Blank Apparel

    Explore our ready-to-ship products:

    • No MOQ
    • T-shirts, hoodies, sweatshirts, tanks
    • Modern fit, Suitable for streetwear
    • Ideal for screen printing, embroidery, or relabeling
    • Wholesale pricing & global shipping
    Wholesale Blank
  • ODM Design Solutions

    We also offer ready-to-use ODM designs to help brands launch faster and reduce development time.

    You can:

    • Purchase from our ready-made design collection
    • Receive a full tech pack: print files, BOM, and specifications
    • Request custom development based on your moodboard or idea
    Explore ODM Designs